Presorting & mailing
Sort and prepare your clean list so the mailing can qualify for lower postage rates.
Presorting & mailingData & lists · Staten Island
Mailing list services and data cleanup in NYC
At JMS Print & Mail, we clean your mailing list before anything is printed. We remove duplicates, check addresses and provide custom consumer or B2B lists, to help reduce undeliverable mail. We work with customers across the United States, from our base in Staten Island, NY.
Lists come first
A clean list comes before printing and postage
A mailing list is the file of names and addresses you plan to mail. Data management is the work of cleaning, checking and grouping it.
Every record costs a printed piece and postage, so duplicates and old addresses are money wasted. Clean addresses also feed presorting, which can qualify mail for lower postage rates (see presorting and mailing).
Common list problemsWhat it means
- Duplicates
- The same household or business entered twice, so it receives two pieces.
- Mismatches
- “Street” in one file and “St.” in another, so one address looks like two.
- Old addresses
- People and businesses that moved after the list was built.
- Undeliverable
- Addresses the Postal Service cannot deliver to.
What we do
Mailing list cleaning, address validation and custom lists
Merge/purge
Merge/purge joins several lists into one and removes the repeats, so the same household or business is less likely to get the same piece twice.
Address validation
We check addresses with current software to reduce undeliverable mail.
CASS (Coding Accuracy Support System) matches and standardizes each address to Postal Service data.
NCOA (National Change of Address) compares your list with change-of-address records so people who moved can be updated.
DPV (Delivery Point Validation) confirms the Postal Service delivers to that exact address.
Our direct mail glossary covers more terms.
Custom consumer and B2B lists
No list yet? We can provide custom consumer data (B2C, households) or B2B data (businesses) for your audience. Know only the neighborhoods? EDDM (Every Door Direct Mail) needs no list.
Segmentation
Segmentation splits a list into groups, such as customers and prospects, so each gets a fitting message.
Service level
24-hour turnaround on list processing
Our stated service level for list processing is 24 hours.
That covers list processing only. Printing and mailing take their own time, and we do not quote one turnaround for a whole campaign. Put your target in-home date, the day you want the mail to reach mailboxes, on the quote request form.
Personalized mail
Variable data printing: one run, a different message on each piece
Variable data printing (VDP) merges details from your list into the artwork, so each piece can carry its own name, offer or code.
- Your list
You provide data
Send your list in Excel, CSV or a compatible format.
- Layout
We design and set up
We build the layout with the variable elements in place.
- Merge
Pieces are personalized
Your data is merged so each piece gets its own details.
- Press
Printing
The run is printed in-house.
- Finish
Finishing and delivery
Folding, inserting, addressing and mailing, as your job needs.
VDP can change names, text, images, offers, QR codes, barcodes and logos by group. Use it on postcards or in a direct mail campaign.
Before you send a file
What to send us and which files we accept
- Your list, or a short description of who you want to reach
- The job you want done: merge/purge, address validation, segmentation or a new list
- The piece you plan to mail, so the list columns match what gets printed
- Your quantity and target in-home date
File typesAccepted
- Lists
- Excel (XLS, XLSX), CSV (comma delimited) or a compatible format
- Artwork
- Print-ready PDF, InDesign (IDML, INDD) or Illustrator (AI)
- Sending
- Attach files to the quote form, or call (347) 466-5873 to ask how to send them
Your list is treated as confidential. We handle customer and prospect data securely.
Related services
What usually comes after list work
Direct mail services
See how lists, design, printing and presorting fit in one campaign.
Direct mail servicesEDDM postcards
Reach every door on the carrier routes you choose.
EDDM postcardsFiles and data
Mailing list questions
What format should my mailing list be in?
Send Excel (XLS or XLSX) or CSV files; other compatible formats may also work. A tidy file has one person or business per row, with separate columns for name, address, city, state and ZIP Code, plus any field you want printed. Not sure? Attach what you have to your quote request.
Can you provide a list of prospects?
Yes. Custom consumer and B2B data lists are part of our data services. Tell us who you want to reach, households or businesses, and we will talk through the options. If you know the neighborhoods but not the names, EDDM may fit better.
How is my data protected?
We treat your list as confidential business information and handle it securely. You can help by sending only the columns the job needs. If your organization has rules for how files are sent or stored, mention them on the quote request form so we can discuss them.
Send the list, or tell us who to reach
Attach your file to the quote form, or describe the audience you want a list for, and we will reply with a quote. Our hours are Monday to Friday, 9 am to 5 pm.